The Clorox Company Administrative Assistant in Pleasanton, California

Provides administrative support for VPs, IT Senior Directors and teams. In IT, the Administrative Assistant, provides overall administrative support to IT organization. Responsibilities include handling sensitive issues, discrete and frequent communication with Analyst, Managers, Directors and Vice Presidents. In many cases, the Administrative Assistant will support external contacts and managing interactions through email, in person and calls. The Administrative Assistant through each interactive will foster a work environment that is diverse & inclusive and promotes engagement, communication and teamwork within the IT organization and among the IT administration team, executive assistants, admin forums, and across functions. Flexibility, professionalism, integrity, confidentiality and optimism are a must.

Make your mark

At Clorox, we build big brands that make everyday life better, every day. We value our differences, and challenge each other to think and act boldly. We try new things, succeed, fail and keep learning. We work hard, and have busy personal lives. And we're all able to make a positive impact -- at Clorox, in our communities, and in the lives of millions of people who invite us into their homes. Make your mark and help us drive Good Growth -- growth that is profitable, sustainable and responsible.

Position Description

Key responsibilities:

  • Engage our People as Business Owners: Develop individual capabilities to promote growth while supporting the IT organization. Key activities include:

  • Coordinate special events, projects and IT activities.

  • Work on projects that support a collaborative, inclusive and engaged IT organization.

  • Business Support: Manage/execute/run standard business reports and customized reporting needs for Team/Manager.Administrative Support: Coordinates meetings independently, manage travel / calendars, manage key processes, expense management. Effective in communicating with Team members, key stakeholders, third party/vendors.Administrative Support: Coordinates meetings independently, manage travel / calendars, manage key processes, expense management. Effective in communicating with Team members, key stakeholders, third party/vendors

  • Distribute Yammer and CloroxWeb announcements.

  • Maintain IT e-mail mailing lists and ensure they are up to date as employees move.

  • Administer Human Resources tasks for organization such as onboarding request, MyGPS, etc.

  • Executes special projects as assigned by Manager.

  • Administrative Support: Coordinates meetings independently, manage travel / calendars, manage key processes, expense management. Effective in communicating with Team members, key stakeholders, third party/vendors

  • Manage calendars as needed; arrange and set up meetings (internal & external) efficiently, arrange domestic and international travel (e.g., flights, hotels, passports, visas, etc.) for employees as needed.

  • Interact with vendors on IT's behalf and respond appropriately to meeting requests.

  • Assist with expense reports for employees as needed.

  • Order and manage office supplies.

  • Provide backup administrative coverage to other Executives as needed.

  • Build Capability to Drive Growth and Eliminate Waste. Uses appropriate tools, processes, resources to support organization.

  • Assist in establishing office policies and procedures.

  • Seek better solutions and continual improvement and may assist in establishing IT procedures.

  • Special Projects.

  • Other assigned duties apply

  • Revenue Responsibility (if applicable):

  • Manage budget for office expenses and ordering of equipment

  • Travel arrangements

Position requirements

Years and Type of Experience:

  • High School required, College degree preferred

  • 3 -- 4 year relevant experience

Skills and Abilities

  • Facility in key functional tools

  • Understanding of Functional and Clorox processes is a plus

  • Proficiency with Microsoft Outlook, PowerPoint, Word and Excel

  • Time management and multi-tasking skills

  • Strong written and verbal communication skills

  • Excellent time management and multi-tasking skills.

  • Must be able to demonstrate sound judgment and problem-solving skills.

  • Discretion and maintenance of high level of confidentiality.

  • Demonstrated ability to remain professional and efficient under demanding situations.

  • Outstanding planning and organizing skills and attention to detail.

  • Demonstrated ability to prioritize multiple, sometimes conflicting requests.

  • Familiarity with Concur and Workday solutions desired but not required

  • Strong interpersonal skills.

  • Proactive and able to work under general direction, on multiple tasks with conflicting priorities.

  • Dedicated to self-improvement on a professional level

  • Arithmetic skills a plus.

  • MS Office (Outlook, Word, Excel, Power Point)

Education Level/Degree:

  • High School or GED + 6 years relevant experience

  • College Degree + 3 years relevant experience

More about Information Technology (IT)

We are critical players in putting the consumer experience at the center of everything we do at Clorox. Whether it's driving Clorox's digital leadership, building platforms and capabilities, or using data and analytics to uncover consumer insights, you'll be working with a talented and diverse team and have opportunities to build your technology and leadership skills.

More about Clorox

The Clorox Company (NYSE: CLX) is a leading multinational manufacturer and marketer of consumer and professional products with 8,700 employees worldwide and fiscal year 2017 sales of $6 billion. In addition to our namesake bleach and cleaning products, we market some of the most trusted and recognized consumer brand names, including:

  • Brita® water-filtration products

  • Burt's Bees® natural personal care products

  • Fresh Step® cat litter

  • Glad® bags, wraps and containers

  • Hidden Valley® dressings and sauces

  • Kingsford® charcoal

  • Liquid Plumr® clog removers

  • Pine-Sol® cleaners

  • RenewLife® digestive health products

  • Rainbow Light®, Natural Vitality®, Neocell® and Stop Aging Now® dietary supplements

  • Professional services: Clorox Healthcare® and Clorox Commercial Solutions®

More than 80% of our sales are generated from brands that hold the No. 1 or No. 2 market share positions in their categories.

Making a positive impact

Clorox is a signatory of the United Nations Global Compact, a community of global leaders committed to sustainability. We've been broadly recognized for our corporate responsibility efforts, most notably being named to the Drucker Institute's 2017 Management Top 250 list, The Just 100: America's Top Corporate Citizens list, CR Magazine's 2018 Best Corporate Citizens list and the first sector-neutral Bloomberg Gender Equality Index in 2018.

We also support our communities, and, in FY2017, contributed $11 million in combined cash grants, product donations and cause marketing.

The Clorox Company and its subsidiaries is an EEO/AA/Protected Veteran/Disabled/LGBT employer.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled